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Knowledge Base of ICT Applications for Public Service

Khajane
Institution: State Treasury , Government of the Karnataka State
Theme: Public Administration Schools, Thematic Website, Institution and HR Management
Implementation Date: Jan 01, 2001
Summary: Khajane is a turnkey project that involved the intensive computerisation of all the 220 treasuries in the state of Karnataka, and their connection to a central server at the State Secretariat in Bangalore and at a disaster recovery centre at Dharwad, a large town in northern Karnataka, through a satellite-based VSAT. The system has been developed for the Karnataka State Treasury which pays salaries and pensions to government employees and to employees of aided educational institutions, statutory boards, various public sector enterprises and bank employees in the Indian state of Karnataka.
Before the computerisation, all the Karnataka state treasury operations were handled manually. Truckloads of cheques and challans (delivery notes) would be sent out for audit every March. The workforce was overburdened by a mountain of paper records. Every year, numerous frauds and overdraws were registered; and government pensioners, freedom fighters and employees had to suffer long delays in payments. The system put in place has streamlined the entire payment system: All the financial transactions in the state are now computerized, and all payments can now be tracked and monitored. Also, the computerized system provides regular updates regarding the State expenditure and receipts to the central server. The project has been developed by CMC Ltd which has also provided the department with facility management services.
Impact: Khajane aims to bring about a more transparent and accountable system of financial transactions and also discipline in operations and management, resulting in efficiency and cost savings for the government. This system eliminates duplication of data entry and maintenance of individual treasuries and enables uniform replication of modified data at the central server. Khajane monitors stocks for stamps and safe custody articles in the state, and it also addresses pension payment details for treasury to retired Government staff and social welfare schemes started by the government.
Source: E-government Toolkit for Developing Countries, UNESCO
Project Home URL: http://www.cmcltd.com
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